Childcare Services for School Aged Children

For School Age Children who attend your childcare services before and after school and on days where the school is closed, it is important to set up two services.

• One for days when the school is open. This is typically your 2 or 3 periods service. The condition would be set to “Open”.
• The second for days when the school is closed. This is typically your Full Day service. The condition would be set to “Closed”.

School Setup for a Child

Before adding theses services, please be sure to attach a School to the child’s account. You can do this under the Schools tab.

1. Go to the child’s account
2. Select the Schools tab
3. Add a school.
4. Start date can be the first day of school for the school year.
5. Click the checkmark to apply
6. Click the save icon to save all

Childcare Service Setup for a Child

Setting up services is crucial for accurate invoicing: 

1. Go to the child’s account
2. Select the Services tab
3. Select the Default Payer tab:
   • Assign billing responsibility to one or two people, depending on the family setup.  MUST be set up for proper billing and reporting. 
4. Select the Childcare tab:
   1. Childcare Services: Choose the location and the service for this child. Be sure to enter accurate start and end dates.
   2. School-Age Children: Adjust the service invoicing based on school conditions (Note: children must have an assigned school on their account for conditions to be available) :
      1. In most cases, school aged children should have 2 services set up.
         1. One for when the school is open (school age periods, condition = school open),
         2. The second for when the school is closed (school age full time, condition = school closed).  This will help the system bill accordingly.
5. Click the checkmark to apply
6. Click the save icon to save all

Conditions: 

• None = Service is invoiced regardless of school status.
• School Open = Service is invoiced only when the school is open.
• School Closed = Service is invoiced only when the school is closed.