Attendance: Closing Attendance for the Month/ Period

Closing the attendance through the left menu item ” Close Attendance”, should be completed at the end of the Month/ Period.

This step should only be completed after all real-time and/or manual attendance has been entered for the applicable month or period.

Attendance can only be closed once attendance records have been entered into the system. Please ensure all required real-time and/or manual attendance has been completed before proceeding.

For Manual Attendance, please see: https://www.childcarepro.biz/docs/attendance-manual-entries/

For Real-Time Attendance, please see: https://www.childcarepro.biz/docs/attendance-real-time-entries/

To Access: Attendance > Close Attendance 

1. Select the Location 
2. Select the period you wish to close 
3. Click GO 
4. Review all entries
   1. Any entry with a RED X to the left of the child’s name indicates that there are missing attendance records.
      1. Hover over the RED X to view details pertaining to the child in question. 
5. Adjust records accordingly. 

  #

Information displayed on the screen: #

Tab = Daily Count 

Displays the following information: 

• Grouped by Age Group>
  • Child’s Name 
  • Date of Birth 
  • Less than 4 hours 
  • 4 to 10 hours 
  • More than 10 hours 

Tab = Hour Count 

Displays the following information: 

• Grouped by Age Group>
  • Child’s Name 
  • Date of Birth 
  • Hours Attended 

Tab = Attendance Code 

Displays the following information: 

• Grouped by Age Group>
  • Child’s Name 
  • Date of Birth 
  • Code for each day of the period 
  • ! = missing attendance record 
  • P = Present