How to charge an NSF fee.

Should your Organization charge a fee for NSF (Not Sufficient Funds), you can create an manual invoice to charge the payer.

Step 1: Create the manual invoice

1. Accounts receivable > manual invoice
   • Customer = Parent/ Payer
   • Reference Contact = Parent/ Payer
   • Date = Date you want to charge them this NSF Fee
   • Reference Date: Same date as above
2. Add a line item click the “+”
   • Customer item = NSF
   • Tab over
   • Branch = should auto-populat
   • Description = NSF charge for ………
   • Quantity = 1 (can override)
   • Amount = will default to the NSF item price created (can override)
   • review for accuracy
3. Select the check mark to apply
4. Review for accuracy
5. Click POST to complete

NOTE: Manual invoices can be voided should you find an error or need to remove

Step 2: Record the Payment

1. Accounts Receivables > Payments
2. To record a payment:
   • Manual Payment
3. To process a payment via (debit, EFT, credit cards)
   • Batch Payments Processing
4. Select the Payer
5. Review amount and Payer
6. Create

Step 3: Deposit to the Bank

1. Accounts Receivables
2. Select Payments
3. Select Bank Deposit
   • Enter criteria
   • Select Payer
   • Review amount and Payer
4. POST

NOTE:

The bank deposit is typically used to complete the pulling funds process.

1. Record the Payment
2. Send it off to collect and deposit into your Organization’s Account (CCP Payment Clients)

Your Organization may be set up differently where you do not use the Bank Deposit process. If this is the case, please record your payment as per your usual process.

Please also see:

How to Void a Manual Invoice