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Use of this product is covered by a license agreement provided by 10216241 Manitoba Inc. If
you have any questions, please call our office at 866-231-7068.
Section 1: Overview
This Release Notes document will introduce New Features, Software enhancements and
Software Debugging and upcoming features.
Section 2: Software New Features
2.1 Donations – Recording a Donation
Description: The user can now record payments for charitable donations through CCP MAX.
For complete Step-by-Step instructions, please see:
Instructions for Recording Donations
2.2 Donations – Donation Receipt
Description: Based on donations recorded in CCP MAX, the user can now generate a donation
Tax Receipt.
For complete Step-by-Step instructions, please see:
Instructions for Recording Donations
2.3 Donations – Charitable number
Description: The charitable number is now available for use with donation receipts.
Section 3: Software Enhancements
3.1 Report: Event Registration
Description: The Event Registration report now displays the locations associated to the child’s
regular active childcare service.
To Access:
- Left Menu > Registration
- Select Events
- Populate the filters
a. Location = Event/ Camp Location
b. Date Range Type = as per your filter requirements
c. Start and End Date = as per your filter requirements
d. Age Group = as per your filter requirements
e. Services = Camps/ Events
f. Bus Routes = if applicable - Click GO
- The system will display all Camps/ Events selected in your filters
- Click the edit pencil icon to view details for a specific Camp/ Event
a. General Information tab = displays the Camp/ Event information
b. Enrolled tab = displays:
i. Camp/ Event date
ii. Total Enrollment
iii. Child’s Name
iv. Child’s Account Holder (payer)
v. Account Holder’s primary phone number
vi. Account Holder’s primary email
vii. Child’s associated locations
viii. Enrolled Date
ix. Registration Paid
x. Event Paid
xi. Child’s medical
xii. Child’s associated bus route
xiii. Status
3.2.1 Email Body – Income Tax Receipt
Description: For Income Tax Receipts sent out via email through CCP MAX, the email body has
been updated.
Should your Childcare Organization prefer a different message, please contact your CCP MAX
Team Lead or supportmax@childcarepro.ca
“Dear Guardians,
We are pleased to inform you that your Tax Receipt for Childcare Services rendered during the
current tax year is now available.
To access your receipt, please click the link below:
Click for Tax Receipt
We recommend that you download and save a copy of your tax receipt for income tax
purposes and for your personal records.
If you experience any issues accessing your receipt, or if you have any questions or concerns,
please email or contact your Childcare Organization directly.
Thank you
Sincerely,
[Childcare Organization Name]”
3.2.2 Email Body – Event Registration
Description: For Event Registration processed through the Guardian Portal, the email body has
been updated.
Should your Childcare Organization prefer a different message, please contact your CCP MAX
Team Lead or supportmax@childcarepro.ca
“Dear Guardians,
We are pleased to confirm that we have received your request for your child to be enrolled in the
upcoming event/s. If the event session was full, we have placed your child on the waitlist, and we will
contact you if a space becomes available.
We look forward to welcoming your child to the event and hope they have a fulfilling and enjoyable
experience!
Please ensure you are logged into the guardian portal in order to review your registration
confirmation report – link below.
[#RegistrationURL]Report[#/RegistrationURL]
To log into the guardian portal, please go to the Childcarepro login page:
https://max.childcarepro.ca”
3.3 Guardian Portal – Signup Link
Description: The Guardian Portal Signup Link has been updated to a URL that provides a direct
link to the Guardian Portal account creation page.
To share the link:
- Left menu > Setup
- Select Organization
- Select the General Information tab
- Right-click on the Signup link
- Select the “Copy Link Address”
a. DO NOT open the link directly from the hyperlink and copy the link from the
URL, as this link will not be the true signup link for your organization.
3.4.1 Payment Reconciliation – Display Manual Payments
Description: The Payment Reconciliation module has been updated to include and display all
manually entered payments.
3.4.2 Payment Reconciliation – Display Manual Invoices
Description: The Payment Reconciliation module has been updated to include and display all
manually entered invoices
3.4.3 Payment Reconciliation – Date Adjustment
Description: When working in payment reconciliation, users can now adjust the date to ensure
funds are recorded accurately, supporting better budgeting and reporting.
3.4.4 Payment Reconciliation – Action
Description: When working in payment reconciliation, users can select an action on how to
handle the funds received. This includes ‘adjust payer’, ‘pending’, and ‘adjust subsidy’.
3.4.5 Payment Reconciliation – Add Reconciliation Button
Description: In Payment Reconciliation, the ‘Add Reconciliation’ button has been moved to the
top of the screen for easier access.
3.4.6 Payment Reconciliation – Sort
Description: In Payment Reconciliation, all reconciliations are now sorted by the most recent
billing period date.
3.5 Attendance Forms
Description: The Attendance Fillable Forms now consider scheduled closures for Locations and
Schools.
3.6 Statements – previous periods
Description: When rendering statements for review and processing, the system will hide any
statements for which a newer period already exists, helping to prevent confusion and
publishing errors.
3.7 Password confirmation
Description: The password confirmation message has been updated with a clearer message.
“We’ve sent you an email with your new temporary login details.
If you don’t see it in your inbox, be sure to check your junk or spam folder.”
3.10 Contact Account – Discontinue Status
Description: Users can discontinue a child when no scheduled services exist. Children with past
services can be marked as discontinued and retained for historical records
Section 4: Software Errors and Debugging
4.1 Recording absences for children with multi-period childcare services
Description: Absences recorded for multi-period childcare services were causing an invoicing
issue. This has been resolved.
4.2 Minimum Occurrence Date
Description: The minimum occurrence date now considers school relationship to childcare
service and closure changes