How to Record an Incident on a Child’s Account

The Incidents section of a child’s account purpose is to record any incidents that have occurred on site at one of the Organization’s Locations.

To record:

1. Go to contacts
2. Find the child and open their account
3. Select the Incidents tab
4. Select the “+” to create a new Incident report
   • Contact = auto-populated to the child’s name
   • Date of Birth = auto-populated as per birthday under general information
   • Gender = auto-populated as per gender under general information
   • Type = select type of incident
   • Date = select date of incident
   • Time = select time of incident
   • Location = select Location of incident
   • Where did the incident occur = enter specific details to where the incident occured
   • Injuries = select from a list of injuries (if injury is missing, please add to your main list through the setup > lists)
   • Causes = select from a list of causes (if cause is missing, please add to your main list through the setup > lists)
   • Body area = select which body area(s) was affected
   • Comment = add any applicable comments to this incident
   • First Aid Admin: enter what first aid treatments were administered
   • Reported to Ministry = select if this incident was reported
   • Parent called = select if the parent/guardian was called
   • Time Parent called = select the time the parent/guardian was called
5. Click the checkmark to apply and return to previous screen
6. Click the SAVE icon to complete and record