Attendance Real-Time Entries

With an internet connection, Users can take attendance in real-time.  This functionality allows the organization to view all present children at their location(s).  

To Access:  Left Menu > Attendance > Real Time Entry 

Steps: 

1. Select all mandatory fields:
   1. Location 
   2. Date 
   3. Users can populate other fields for a narrower search and quicker attendance. 
   4. Click “GO” 
   5. Under “Expected Now”:  The system will display all children that are expected (scheduled) at the time selected. 

Steps to Check-In: 

1. Click the Check-In button for the corresponding child. 
2. Verify the “Drop Off Time”. 
3. Select the Drop Off Contact from the dropdown menu. 
4. Add a comment if needed. 
5. Click the Save Icon.

The child should now display under the “Checked In” tab. 

Steps to Check-Out: 

1. Under the “Checked In” tab 
2. Find the child by using the filters above or scrolling through the list of checked in. 
3. Click the “Checkout” button to the corresponding child. 
4. Review the “Summary”, 
5. Review “Drop Off Time” – this should not be edited as it was entered in real-time, 
6. Review “Drop Off Contact” – this should not be edited as it was selected in real-time, 
7. Select and confirm the “Pickup Time”, 
8. Select a “Pickup Contact” from the dropdown list, 
9. Add any comments if needed. 
10. Click the Save Icon .

The child should now display under the “Checked Out” tab. 

Steps to mark as ABSENT: 

1. Click the “Absent” button to the corresponding the child. 
2. Review the “Summary” 
3. Select a “Reason” from the dropdown list 
4. Add a comment if needed. 
5. Click the Save Icon.

The child should now display under the “Absent” tab. 

Multi-Select Attendance: To track attendance on more than one child at one time. 

Steps to multi-select: 

1. Select your search criteria in the fields at the top of the page. 
2. Click the “Toggle Multi Selection” button. 

Multi-Select > Check-In: 

1. Select all fields found at the top of the page, 
2. Click on the “Toggle Multi Selection” button, 
3. Select the Expected Tab: 
4. Click the checkboxes to the corresponding children. 
5. Click the “Check In” button. 
6. Review and verify your information. 
7. Click the Save Icon.

The children should now display under the “Checked Out” tab. 

Multi-Select > Mark as Absent: 

1. Select all fields found at the top of the page, 
2. Click on the “Toggle Multi Selection” button, 
3. Select the “Expected” tab: 
4. Click the checkboxes to the corresponding children. 
5. Click the “Absent” button. 
6. Review and verify your information. 
7. Click the Save Icon.

Multi-Select > Check Out: 

1. Select all fields found at the top of the page, 
2. Click on the “Toggle Multi Selection” button, 
3. Select the “Checked In” tab: 
4. Click the checkboxes to the corresponding children. 
5. Click the “Absent” button. 
6. Review and verify your information. 
7. Click the Save Icon.

To view Additional information: 

1. Select the Orange Arrow found to the right of the child’s name. 
2. The page will display all real-time information with photo for that child. 

Attendance – Real Time Entry > View ALL present attendance. 

To Access:

Left Menu > Attendance > Real-Time Entry > ALL tab 

 This Tab shows all tracked attendance for the date selected. 

• Green = Checked In
• Blue = Checked Out
• Red = Absent

NEXT STEPS:  Attendance Real-Time – Closing Attendance for the Day

Also see: Attendance: Reports Actuals (Real-Time Entries)