Attendance: Manual Entries

Manual Attendance can be utilized in two ways. In cases where real-time attendance is not feasible due to a lack of Wi-Fi connectivity, users can employ Manual Attendance to document attendance for the given period. 

Additionally, Manual Attendance serves as a tool for reviewing real-time attendance and making necessary adjustments. While examining manual attendance records, users have the ability to edit the attendance of one child at a time. The interface provides a comprehensive view of all days within the specified period, allowing users to edit the attendance for any specific day in that timeframe.” 

Manual Attendance can also be used to enter children’s attendance records based on the information documented on the Attendance Fillable Forms.

Steps for Manual Entry Attendance:  #

To Access:  Left Menu > Attendance > Manual Entry 

1. Select a Location from the dropdown list. 
2. Enter the Start Date.
   1. For a more precise Entry
      1. Select the Age Group from the dropdown list. 
      2. Select the Area from the dropdown list. 
      3. Select the Contact 
3. Click “GO”.
4. The system should now display All Children for the Selected Location.
5. Click the Edit Pencil Icon to the Child you want to track attendance for.
   1. (NOTE:  The Alert Icon  indicates the children who are scheduled to come in but are either late or have not yet been tracked)
6. Click the Edit Pencil Icon for the Date you want to track attendance for this Child.
7. Review the Summary.
8. Review and/ or Edit the Drop Off Time. 
9. Select a Drop Off Contact from the dropdown list. 
10. Review and/ or Edit the Pickup Time.  
11. Review and/ or Edit the Pickup Contact. 
12. Add a Comment if needed. 
13. Click the Checkmark Icon to Save and return to the previous screen.
14. Should there be more days to track, repeat the steps above, otherwise – 
15. Once more, Click the Checkmark Icon to Save and return to the previous screen. 
16. The checkmark icon will now appear instead of the save icon on the child’s row.  This indicates the attendance has been completed. 

NEXT STEP: Closing Attendance for the Month/ Period