Copyright
Documentation copyright © 2025 ChildCarepro™ a copyright of 10216241 Manitoba Inc.
(“CCP”), Printed in Canada. All rights reserved.
Your right to copy this documentation is limited by copyright law and the terms of the software
subscriber agreement. As the software subscriber, you may make a reasonable number of
copies or printouts for your own use. Making unauthorized copies, adaptations, compilations,
or derivative works for commercial distribution is prohibited and constitutes a punishable
violation of the law.
Trademarks
ChildCarepro™ are either registered trademarks or trademarks of 10216241 Manitoba Inc. The
names of actual companies and products mentioned herein may be trademarks or registered
marks – in Canada and/or other countries – of their respective owners. The names of
companies, products, people and/or data used in window illustrations and sample output are
fictitious and are in no way intended to represent any real individual, company, product, or
event, unless otherwise noted.
Warranty disclaimer
10216241 Manitoba Inc. disclaims any warranty regarding the sample code contained in this
documentation, including the warranties of merchantability and fitness for a particular
purpose.
Limitation of liability
The content of this manual is furnished for informational use only, is subject to change without
notice, and should not be construed as a commitment by 10216241 Manitoba Inc. 10216241
Manitoba Inc. assumes no responsibility or liability for any errors or inaccuracies that may
appear in this manual. Neither 10216241 Manitoba Inc. nor anyone else who has been
involved in the creation, production, or delivery of this documentation shall be liable for any
indirect, incidental, special, exemplary, or consequential damages, including but not limited to
any loss of anticipated profit or benefits, resulting from the use of this documentation or
sample code.
License agreement
Use of this product is covered by a license agreement provided by 10216241 Manitoba Inc. If
you have any questions, please call our office at 866-231-7068.
Section 1: Overview
This Release Notes document will introduce New Features, Software enhancements and
Software Debugging and upcoming features.
Section 2: Software New Features
2.1 Charitable Donation Receipts
2.1.1 Reports – Donation Receipts
Description: The user can now generate a donation receipt for charitable donations through the
reports left menu item.
To access: Reports > Accounting > Receipting > Donations
To print or save: Click the PDF icon
View Style: Donations Receipt
2.1.2 Organization Setup – Charitable Number
Description: The user can now add a Charitable Number to the Organization Setup. This must
be set up to generate a Donation Receipt.
To add a charitable number:
- Go to the left menu > Setup > Organization > General Information
a. Charitable Number = Enter the Organization Charitable Registered Number
2.1.3 Setup > GL Account for Donations
Description: The user can now add a GL Account for Donations. This must be set up to
generate a Donation Receipt
- Go to Setup > Accounting > Fee Income > Create a new Fee Income Account
a. Enter the Account Number
b. Enter the Account Name (example: Donations)
c. Click SAVE
d. Then, de-select the Posting checkmark
e. Add the sub accounts
f. Click the checkmark to apply
g. Click the SAVE icon to save al
2.1.4 Setup > Item for Donations
Description: The user can now add an item for Donations. This must be set up to generate a
Donation Receipt
Go to setup > Accounting > Fee Item
- Go to Setup > Accounting > Fee Item
- Click Create New
- i. Name = Donations
- ii. Description = Donations + Organization Charitable Number
- iii. Group = Donation (IMPORTANT for proper receipting)
- iv. Tax Receipt Item = Not Applicable
- v. Account = Associate to the Donation GL Account
- vi. Tax Group = Non-Taxable
- vii. Active = YES
- viii. Prices:
- Click the “+ Add Item Price”
- Price = $0.00 or any amount (this can be overridden when creating a
manual invoice/ payment) - Start Date = When does this price take into effect
- End Date = Applicable end date, or 9999
- Price = $0.00 or any amount (this can be overridden when creating a
- Click the checkmark to apply
ix. Click the SAVE icon to save al
2.1.5 Processing a donation in CCP MAX
Description: To process a donation in CCP MAX, the user must first invoice the payer and then
apply a payment to this invoice.
Step 1: Create a manual invoice
- Go to Accounts Receivable > Billing > Manual Invoice
- Customer = Payer
- Branch = Associated Branch to the Payer
- Reference Contact = Payer
- Date = Date received
- Reference Date = Reference Date
- Reference = Note that will display on the statement
- Lines > Click the “+” icon
- Item = Donation Item
- Account = Associated Account
- Branch = Associated Branch
- Description = Donation’s description (will auto populate once you enter
the item) - Quantity = Can override
- Unit Price = Can override to match the donation amount
- Click the checkmark to apply
- Click the POST icon to complete the manual invoice
Step 2: Create a manual payment received from the payer
- Go to Accounts Receivable > Payments > Manual Payment
a. Contact = Payer
b. Branch = Associated Branch
c. Reference Contact = Payer
d. Document Date = Date payment received
e. Reference Date = Reference Date
f. Reference = Note that will display on statement
g. Payment Method = select the payment method
h. Document Total = Total funds received
i. Memo = internal note - NEXT, you MUST apply the payment to the manual invoice that was created for this
donation.
a. In the manual payment, click on the tab “Applied Documents”
b. Select the invoice that applies,
c. Review
d. Click POST to complete the process
IMPORTANT: If you do not apply the payment in the applied documents tab, you will not be
able to create a Donation Receipt.
Step 3: Process the Donation Receipt
- Go to Reports > Accounting > Receipting > Donations
a. Enter the Name of the Payer
b. Enter the Posted from Date (optional)
c. Enter the Posted to Date (optional)
d. Select the view style = Donations Receipt - Click GO
- To print:
a. Click the “Download/ Print PDF” icon - To save to device:
a. Click the “Download/ Print PDF” icon
i. Save as PDF