Attendance: Fillable Forms

For Organizations that prefer paper copies, the system has fillable forms that can be printed for manual hand written use.

Once these are completed, the user does have the option to come back into the system, adjust the attendance through the Attendance – Manual Attendance Or through the child’s account > services > summary tab.

To Access: 

Left Menu > Attendance > Attendance Forms 

Form Type: 

• Daily 
• Weekly 5 Day 
• Weekly 7 Day 
• Monthly 5 Day 
• Monthly 7 Day 
• Health Check – Weekly 5 Day 
• Sleep Check 
• Bus Routes 
• Enrollment List 
• Camps/ Events 

Information Displayed on forms:

The forms will display each child’s name, date of birth, scheduled attendance period (all day, AM, noon, or PM), and a fillable field for each day of the week. Fields will be greyed out for children with planned absences or for days they are not scheduled to attend, based on the information in their account. Days will also be greyed out when a location is closed.

Viewing/ Printing: 

When selecting a report or form – the user can view/print in different formats thanks to the selections found in the view styles. 

Examples:  

• to print attendance for 1 Room, choose the view style that is organized “….by Area.”
• to print attendance for an Age Group, choose the view style that is organized “…by Age Group”

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Available Forms #

Form #1: Daily   #

To Access: Left Menu > Attendance > Attendance Forms > Daily 

1. Select the dates for the report. 
2. Select the Location from the “Location” dropdown list. 
3. Select the service type from the “Service Type” dropdown list. 
4. Select the age group from the “Age Group(s)” field by clicking the edit pencil. 
5. Select the area from the “Areas” field by click the edit pencil. 
6. Select how you want the names to appear from the “Contact Display Name Type” dropdown list. 
7. Select the Number of Lines:
   1. 1 line = 1 Service (all day) 
   2. 2 lines = 2 Services (am, pm), 
   3. 3 lines = 3 Services (am, noon, pm). 
8. Select the View Style:
   1. Daily Attendance by Location
      1. (form organized by children in the location) 
   2. Daily Attendance by Age Group
      1. (form organized by children in the location by age group) 
   3. Daily Attendance by Area
      1. (form organized by children in the location by area) 
   4. Daily Attendance – Camps (Service Type must = Camps) 
9. Click “GO”. 
10. The Form can now be printed. 

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Form #2: Weekly 5 Day  #

To Access: Left Menu > Attendance > Attendance Forms > Weekly 5 Day 

1. Select the dates for the report. 
2. Select the Location from the “Location” dropdown list. 
3. Select the service type from the “Service Type” dropdown list. 
4. Select the age group from the “Age Group(s)” field by clicking the edit pencil. 
5. Select the area from the “Areas” field by click the edit pencil. 
6. Select how you want the names to appear from the “Contact Display Name Type” dropdown list. 
7. Select the Number of Lines:
   1. 1 line = 1 Service,  
   2. 2 lines = 2 Services, 
   3. 3 lines = 3 Services. 
8. Select the View Style:
   1. Weekly 5 Day Form- by Location
      1. (form organized by children in the location) 
   2. Weekly 5 Day Form- by Age Group
      1. (form organized by the children in the location by age groups) 
   3. Weekly 5 Day Form- by Area
      1. (form organized by the children in the location by areas) 
9. The Form can now be printed. 

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Form #3: Weekly 7 Day   #

To Access: Left Menu > Attendance > Attendance Forms > Weekly 7 Day 

1. Select the dates for the report. 
2. Select the Location from the “Location” dropdown list. 
3. Select the service type from the “Service Type” dropdown list. 
4. Select the age group from the “Age Group(s)” field by clicking the edit pencil. 
5. Select the area from the “Areas” field by click the edit pencil. 
6. Select how you want the names to appear from the “Contact Display Name Type” dropdown list. 
7. Select the Number of Lines:
   1. 1 line = 1 Service,  
   2. 2 lines = 2 Services, 
   3. 3 lines = 3 Services. 
8. Select the View Style:
   1. Weekly 7 Day Form- by Location
      1. (form organized by children in the location) 
   2. Weekly 7 Day Form- by Age Group
      1. (form organized by the children in the location by age groups) 
   3. Weekly 7 Day Form- by Area
      1. (form organized by the children in the location by areas) 
9. The Form can now be printed. 

  #

Form #4: Monthly 5 Day  #

To Access: Left Menu > Attendance > Attendance Forms > Monthly 5 Day 

1. Select the dates for the report. 
2. Select the Location from the “Location” dropdown list. 
3. Select the service type from the “Service Type” dropdown list. 
4. Select the age group from the “Age Group(s)” field by clicking the edit pencil. 
5. Select the area from the “Areas” field by click the edit pencil. 
6. Select how you want the names to appear from the “Contact Display Name Type” dropdown list. 
7. Select the Number of Lines:
   1. 1 line = 1 Service,  
   2. 2 lines = 2 Services, 
   3. 3 lines = 3 Services. 
8. Select the View Style:
   1. Monthly 5 Day Form- by Location
      1. (form organized by children in the location) 
   2. Monthly 5 Day Form- by Age Group
      1. (form organized by the children in the location by age groups) 
   3. Monthly 5 Day Form- by Area
      1. (form organized by the children in the location by areas)
9. Click “GO”. 
10. The Form can now be printed. 

  #

Form #5: Monthly 7 Day  #

 To Access: Left Menu > Attendance > Attendance Forms > Monthly 7 Day 

1. Select the dates for the report. 
2. Select the Location from the “Location” dropdown list. 
3. Select the service type from the “Service Type” dropdown list. 
4. Select the age group from the “Age Group(s)” field by clicking the edit pencil. 
5. Select the area from the “Areas” field by click the edit pencil. 
6. Select how you want the names to appear from the “Contact Display Name Type” dropdown list. 
7. Select the Number of Lines:
   1. 1 line = 1 Service,  
   2. 2 lines = 2 Services, 
   3. 3 lines = 3 Services. 
8. Select the View Style:
   1. Monthly 7 Day Form- by Location
      1. (form organized by children in the location) 
   2. Monthly 7 Day Form- by Age Group
      1. (form organized by children in the location by age group) 
   3. Monthly 7 Day Form- by Area
      1. (form organized by children in the location by area) 
9. Click “GO”. 
10. The Form can now be printed. 

  #

Form #6: Health Check  #

To Access: Left Menu > Attendance > Attendance Forms > Weekly 5 Day 

1. Select the dates for the report. 
2. Select the Location from the “Location” dropdown list. 
3. Select the service type from the “Service Type” dropdown list. 
4. Select the age group from the “Age Group(s)” field by clicking the edit pencil. 
5. Select the area from the “Areas” field by click the edit pencil. 
6. Select how you want the names to appear from the “Contact Display Name Type” dropdown list. 
7. Select the Number of Lines:
   1. 1 line = 1 Service,  
   2. 2 lines = 2 Services, 
   3. 3 lines = 3 Services. 
8. Select the View Style:
   1. Health Check – Weekly 5 Day Form- by Location 
   2. Health Check – Weekly 5 Day Form- by Age Group 
   3. Health Check – Weekly 5 Day Form- by Area 
9. The Form can now be printed. 

  #

Form #7: Sleep Check  #

To Access: Left Menu > Attendance > Attendance Forms > Sleep Check 

1. Select the dates for the report. 
2. Select the Location from the “Location” dropdown list. 
3. Select the service type from the “Service Type” dropdown list. 
4. Select the age group from the “Age Group(s)” field by clicking the edit pencil. 
5. Select the area from the “Areas” field by click the edit pencil. 
6. Select how you want the names to appear from the “Contact Display Name Type” dropdown list. 
7. Select the View Style:
   1. Sleep Check 
8. Click “GO”. 
9. The Form can now be printed. 

  #

Form #8: Bus Routes  #

To Access: Left Menu > Attendance > Attendance Forms > Daily 

1. Select the dates for the report. 
2. Select the Location from the “Location” dropdown list. 
3. Select the service “CAMPS” type from the “Service Type” dropdown list. 
4. Select the age group from the “Age Group(s)” field by clicking the edit pencil. 
5. Select the area from the “Areas” field by click the edit pencil. 
6. Select how you want the names to appear from the “Contact Display Name Type” dropdown list. 
7. Select the “Bus Routes” from the “View Style” list. 
8. Select the View Style:
   1. Bus Routes 
9. Click “GO”. 
10. The Form can now be printed. 

  #

Form #9: Enrollment List  #

To Access: Left Menu > Attendance > Attendance Forms > Daily 

1. Select the dates for the report. 
2. Select the Location from the “Location” dropdown list. 
3. Select the service type from the “Service Type” dropdown list. 
4. Select the age group from the “Age Group(s)” field by clicking the edit pencil. 
5. Select the area from the “Areas” field by click the edit pencil. 
6. Select how you want the names to appear from the “Contact Display Name Type” dropdown list. 
7. Select the View Style:
   1. Enrollment List by Children 
   2. Enrollment List by Age Group 
   3. Enrollment List by Area 
8. Click “GO”. 
9. The Form can now be printed. 

  #

Form #10: Camps/ Events  #

To Access: Left Menu > Attendance > Attendance Forms > Camps/ Events 

1. Select the dates for the report. 
2. Select the Location from the “Location” dropdown list. 
3. Select the service type “CAMP” from the “Service Type” dropdown list. 
4. Select the age group from the “Age Group(s)” field by clicking the edit pencil. 
5. Select the area from the “Areas” field by click the edit pencil. 
6. Select the session from the “Sessions” field by clicking the edit pencil. 
7. Select the school from the “Schools” field by clicking the edit pencil. 
8. Select the bus route from the “bus routes” field by clicking the edit pencil. 
9. Select how you want the names to appear from the “Contact Display Name Type” dropdown list. 
10. Click GO.