TIP: PAD Agreements

The “Childcare PAD Payment Agreements” Report – displays which payers have an agreement on file, which guardians are missing an agreement on file and other important information such as:

1. Branch Name
2. Location Name
3. Payer Name
4. Child Name
5. Service Start Date
6. Service End Date
7. Service Name
8. PAD Agreement Start Date
9. PAD Agreement Until Date
10. Payment Method
11. Discontinued (yes or no = blank)
12. Payment Method Type
13. Frequency
14. Minimum Amount
15. Maximum Amount
16. Payment Amount Type
17. Amount Value

Report can be viewed or downloaded via CSV

TIPS:

1. Once a pad agreement is in the system, you do not to upload a new one should information change, update. 
   • Please make sure the accounts are correct and the dates are correct.
2. Start dates – every payer should be on the same Start date for when the funds will be pulled.
3. Users can set up their EFT pulls on a future date.
4. To process payments go to:
   • Accounts Receivable
   • Payments
   • Process Batch Payments > select which payers, select which date to be processed > click create
     • SEE the “Payments” Section on detailed instructions
   • To pull funds from payers’ account and deposit into the Organization’s account, the user must create a Bank Deposit and then POST it
     • Posting a bank deposit notifies the payment processing centre to process the requested funds.
     • To create a Bank Deposit > Accounts Receivable > Payments > Bank Deposit
     • SEE the “Payments” Section on detailed instructions
5. If Payers go NSF – the system automatically creates the charges and bills accordingly.