How to View/ Edit or Add a Chequing Account/ Fee Income

Financial Accounts  

In order for the software to record information in the correct financial account, the user must set up these accounts.  If working from a single site organization, the user will set up one branch and all accounts will be reported under this branch. 

When a user has several branches, in order to report globally for all locations, the user must set up a parent account (organization level) and set up the same account with a branch location (same account number and assign a branch name to the location).  This setup will allow the reporting for entire organization or break it down by location. 

How to Find, View a Chequing Account:

Account Finder (currently displays as Chequing) 

Left Menu > Setup > Accounting > Accounts > Chequing = displays the Account Finder 

The Account Finder shows all accounts, including branch information.

• If there are multiple branches, it shows a “Parent Account” when a specific branch isn’t indicated.

To make sure revenue is recorded correctly:

The system then links the services provided at a location to that revenue account.

When assigning a Customer Item, the user must select the correct revenue account.

How to Setup an Account (currently displays Fee Income) 

The software comes with a set of accounts predefined for the end user.  These Accounts must be modified to meet the need of your organization. The account numbers and description should match the Chart of Accounts in your Accounting Program. By using the same branch and account structure, the user will be able to upload data to their Accounting Program. 

To Display the list of existing accounts: 

Left Menu > Accounting > Accounts > Fee Income > displays the Fee Income 

On top Toolbar – Click on magnifying glass icon to display all the list of all existing accounts 

To create a new account the user will: 

In the Fee Account Finder, at the bottom of the screen,  

Click +Add Fee Income Account 

The screen below appears: 

Left Menu > Accounting > Accounts > Fee Income > displays the Fee Income Account 

Complete the form: 

1. Branch – Leave blank 

2. Group – Revenue 

3. Group 2 and 3 – ignore 

4. Parent – Leave blank 

5. Reporting – Leave blank 

6. Number – Add the account number 

7. Name – What is the name of the account (example Infant parent fees) 

8. Posting – Leave Selected or if you are creating branch account leave unselected 

9. On Hold – Leave blank 

10. Discontinued – Leave blank 

11. Fee Income – Adding a branch to and existing parent account 

12. Search the parent account and remove the check on the posting box if not already done  

13. Create new account 

14. Select branch 

15. Enter the account number in the parent account, and select the search 

16. If there are multiple of same account number, it will display all accounts, make sure to select the parent account (this is the one that does not list a branch) 

17. Save