How to Process Credit Cards

Process Credit Card Batch Payments  

1. Go to Accounts Receivable.  
2. Select Process Batch Payments.  
   • Select Mode: Payment Agreements. 
   • Select Date of the agreement**
   • Select the payment method = credit cards
   • Select GO  
   • Select the contacts that are making a payment.  
   • Scroll the bottom of the screen and select create, to create the report

NOTE: selecting credit card as the payment method, will only display the payers with a payment agreement that has a credit card attached to it.

THEN you must create a bank deposit in order to tell the bank to transfer the funds from the payers accounts into the organization’s (centre’s) account

To Create a Bank Deposit

1. Go to Accounts Receivable
2. Select Payments
3. Select Bank Deposit
   • Mode = “Deposit – Credit Card”
   • Payment Method = “Credit Card”
   • Branch = Select the Branch (Location) that this applies to
   • Select the contacts to which the funds will be pulled from
   • Date = Enter the Date you would like these to be processed (deposited to the bank)
   • Click on the POST icon to complete

**To View Payment Agreement dates:

1. Go to Reports
2. Select Accounting
3. Select EFT
   • Select “Childcare PAD Agreements”
   • This report will list the following:
     • Branch Name
     • Location Name
     • Payer Name
     • Child Name
     • Service Start Date
     • Service Until Date
     • Service Name
     • PAD Agreement Start Date
     • PAD Agreement End Date
     • Payment Method
     • Discontinued (yes or no)
     • Payment Method Type
     • Minimum Amount
     • Maximum Amount
     • Payment Amount Type
     • Amount Value