Organization: How to Enter Your Payment Setup  

Finance Tab 

Finance Tab is for tracking Minimum Posting Date (first date to use when generating invoices), Allow Branch Accounting (for reporting revenue for multi-site locations) 

To Access:

Got to Setup >

Select Organization>

Select the Finance Tab

To Add New Direct Debit Information:

1. Click the “+” Add Direct Debit Information
2. Complete the form
3. Click the “SAVE” icon (found at the top of the screen) to apply and return to the previous screen
4. Click the “SAVE” icon (found at the top of the screen) to Save All and complete

To Add New Credit Card Information:

1. Click the “+” Add Direct Debit Information
2. Complete the form
3. Click the “SAVE” icon (found at the top of the screen) to apply and return to the previous screen
4. Click the “SAVE” icon (found at the top of the screen) to Save All and complete

To Add/ Edit/ View a Payment Agreement Template:

• Left Menu > Organization > Payment Setup > Payment Agreement Template  

• “+” Add Payment Agreement Template (to add a new Payment Agreement) 

• Description – add a description of this type of payment 

• Start Date – add the Start Date – If using Monthly, add the day of each month when the payments are going to be processed. If a client is processing payments on the 1^st and the 15^th, the user must set up 2 different PAD agreements. 

• All Day: – automatically activated 

• Frequency – select from available drop-down list 

• Minimum Amount: this allows the user to control the minimum collectable amount in the payment pull 

• Maximum Amount: this allows the user to control the maximum collectable amount in the payment pull 

• Payment Amount Type: choose from the drop-down list.  Currently available in the Drop Down is – Outstanding Balance, % of Outstanding Balance or Fixed Amount. (If a user does payment on the 1^st and 15^th, the user might want to pull 50% on the 1^st and then the balance owing on the 15^th when choosing % of Outstanding Balance or Fixed Amount, the Amount Value box will display for the user to complete the information.  

• Click to accept the changes and return to the previous screen 

• Click Save Icon from top menu bar to save the Payment Agreement Template.